AgentDepot → Aisle 04 · Operations → travel-expense-coordinator
86
FEATUREDAvailable on request

Travel & Expense Coordinator

Replaces a $60k Executive Assistant. Books trips, captures receipts, reconciles to card.

The Problem

An SMB owner spends $60k/yr on an Executive Assistant who books every flight + hotel, then chases receipts post-trip, then reconciles each charge against the corporate Amex. The booking is repetitive search-and-compare; the reconciliation is mechanical match-receipt-to-charge.

The Outcome

Trip request → agent uses browser-use to compare 3 flight + hotel options under per-diem, holds the cheapest within policy, sends a 'pick A/B/C' Slack DM. After the trip, agent ingests receipts (forwarded to expense@), OCRs them, matches to card charges, drafts an expense report for the owner's review.

Day in the Life
1.
Trip request: 'SLC → ATL Tue-Thu' → browser-use scrapes Delta + United + Southwest, picks 3 under-policy options, posts to Slack with 'reply A/B/C' for booking
2.
Trip in progress: any forwarded receipt → OCR via Textract, store in trip folder, tag with date + vendor + amount
3.
Day after return: pulls Amex statement, matches to receipts, flags the 2 unreceipted charges, drafts the expense report PDF for owner approval
▶Technical specs
Runtime
python
Pattern
native-agent
Tier
heavy
Setup Time
days
Integrations
one-clickmanual setup
GmailSlackGoogle DriveAmex API / PlaidQuickBooks OnlineBrowser-use
Additional Credentials
ANTHROPIC_API_KEYOPENAI_API_KEYGOOGLE_OAUTH_REFRESH_TOKENSLACK_BOT_TOKENPLAID_CLIENT_IDPLAID_SECRETQBO_REFRESH_TOKEN

We connect these securely during setup. OAuth integrations above connect with one click — no manual token entry.

▶Open source info
Repository
browser-use/browser-use
Stars
93,460
License
MIT
Last Commit
2026-05-12
Replace
Executive Assistant
$60,000/yr
AgentDepot · Solo plan
$99/month
Save $58,812/yr · 50.5x cheaper
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Free 15-min setup call · Agent live before you hang up
Also Replaces
×TripActions $30/user/mo
×Expensify Collect $5/user/mo
×Brex Empower $0+ but enterprise
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Travel & Expense Coordinator | AgentDepot