AgentDepot → Aisle 04 · Operations → sop-capture-keeper
86
Available on request

SOP Capture & Keeper

Replaces a $75k Operations Manager. Captures how the team works, keeps SOPs current.

The Problem

An SMB owner spends $75k/yr on an Operations Manager who writes the SOP wiki nobody opens, then re-writes it every 6 months because the process changed and nobody updated the docs. The capture step is the bottleneck — the work is recording how something gets done, then maintaining it.

The Outcome

New process recording (Loom / Zoom / screencast) drops in Drive → agent transcribes, structures into SOP format (purpose / inputs / steps / decisions / outputs / owner), publishes to wiki, then runs a monthly drift check that diffs the live SOP against recent ticket / ops chatter to flag stale steps for review.

Day in the Life
1.
On capture: 14-min Loom of the AR collections process → transcribed, summarized into a 9-step SOP with screenshots, posted to /sops/finance/ar-collections-v1
2.
Monthly: scans the last 30 days of #ops Slack chatter for phrases like 'new step', 'we now', 'used to' — flags 3 SOPs likely out of date in a digest to the owner
3.
On request: 'walk me through how we close the books' → agent assembles the 4 SOPs into a printable runbook with owners + owners' backup contacts
▶Technical specs
Runtime
python
Pattern
native-agent
Tier
heavy
Setup Time
days
Integrations
one-clickmanual setup
Google DriveNotionSlackConfluenceLoom
Additional Credentials
ANTHROPIC_API_KEYOPENAI_API_KEYGOOGLE_DRIVE_OAUTH_REFRESH_TOKENNOTION_API_TOKENSLACK_BOT_TOKEN

We connect these securely during setup. OAuth integrations above connect with one click — no manual token entry.

▶Open source info
Repository
pydantic/pydantic-ai
Stars
17,012
License
MIT
Last Commit
2026-05-12
Replace
Operations Manager
$75,000/yr
AgentDepot · Solo plan
$99/month
Save $73,812/yr · 63.1x cheaper
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Free 15-min setup call · Agent live before you hang up
Also Replaces
×Trainual $124/mo
×Process Street $415/mo
×Notion Business $20/user/mo
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SOP Capture & Keeper | AgentDepot