SOP Capture & Keeper

Replaces a $75k Operations Manager. Captures how the team works, keeps SOPs current.

The Problem

An SMB owner spends $75k/yr on an Operations Manager who writes the SOP wiki nobody opens, then re-writes it every 6 months because the process changed and nobody updated the docs. The capture step is the bottleneck — the work is recording how something gets done, then maintaining it.

The Outcome

New process recording (Loom / Zoom / screencast) drops in Drive → agent transcribes, structures into SOP format (purpose / inputs / steps / decisions / outputs / owner), publishes to wiki, then runs a monthly drift check that diffs the live SOP against recent ticket / ops chatter to flag stale steps for review.

Day in the Life

On capture: 14-min Loom of the AR collections process → transcribed, summarized into a 9-step SOP with screenshots, posted to /sops/finance/ar-collections-v1

Monthly: scans the last 30 days of #ops Slack chatter for phrases like 'new step', 'we now', 'used to' — flags 3 SOPs likely out of date in a digest to the owner

On request: 'walk me through how we close the books' → agent assembles the 4 SOPs into a printable runbook with owners + owners' backup contacts

Deploy Specs

Runtime

python

Pattern

native-agent

Tier

heavy

Setup Time

days

Required Env Vars

ANTHROPIC_API_KEYOPENAI_API_KEYGOOGLE_DRIVE_OAUTH_REFRESH_TOKENNOTION_API_TOKENSLACK_BOT_TOKEN

Integrations

Google DriveNotionSlackConfluenceLoom

GitHub Source

Repository

pydantic/pydantic-ai

Stars

16,715

License

MIT

Last Commit

2026-04-29

Replace

Operations Manager

$75,000/yr

AgentDepot

$299/month

Save $71,412/yr · 20.9x cheaper

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Also Replaces

×Trainual $124/mo

×Process Street $415/mo

×Notion Business $20/user/mo

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