Demo Scheduling Coordinator

Replaces a $50k Sales Coordinator. Books, reschedules, reminds — 24/7, across timezones.

The Problem

An SMB owner spends $50k/yr on a Sales Coordinator who shepherds every prospect through the demo-booking dance — proposing 3 slots, juggling timezones, sending the 24h + 1h reminders, rescheduling no-shows, and sending the post-demo follow-up. 38% of demos no-show without reminders; the coordinator's evening hours decide pipeline velocity.

The Outcome

Inbound demo request hits the queue → agent reads operator's calendar (Google/Outlook), proposes 3 viable slots in prospect's TZ, books on confirmation, sends 24h + 1h SMS/email reminders, and on no-show fires a 4-email rebook sequence. Operator wakes up to a confirmed week of demos.

Day in the Life

Wed 11pm: prospect from Tokyo books via embed → agent confirms in JST, blocks rep's Thu calendar, queues 24h + 1h reminders in prospect's TZ

Thu 9:30am: 3 demo no-shows from yesterday → agent fires friendly rebook sequence, recovers 2 within 48h

Fri 5pm: posts weekly Slack digest — booked / completed / no-show / rebooked, with show-up rate trend

Deploy Specs

Runtime

node

Pattern

api-shim

Tier

light

Setup Time

hours

Required Env Vars

ANTHROPIC_API_KEYGOOGLE_CALENDAR_CLIENT_IDGOOGLE_CALENDAR_CLIENT_SECRETTWILIO_ACCOUNT_SIDTWILIO_AUTH_TOKENSENDGRID_API_KEY

Integrations

Google CalendarOutlook CalendarTwilioSendGridHubSpot

GitHub Source

Repository

rbbydotdev/someday

Stars

1,041

License

MIT

Last Commit

2026-04-29

Replace

Sales Coordinator

$50,000/yr

AgentDepot

$299/month

Save $46,412/yr · 13.9x cheaper

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