Calendar Coordinator Agent

Replaces a $60k Executive Assistant. Books across calendars, blocks focus time, kills double-booking.

The Problem

An SMB owner spends $60k/yr on an Executive Assistant whose biggest day-to-day pain is calendar Tetris — finding overlapping windows across 4 people, defending focus time, rescheduling when a client cancels. The work is 90% pattern matching across availability JSON.

The Outcome

New booking request hits the agent → it pulls 5 calendars (Google + Outlook), finds 3 mutual windows that respect each person's focus blocks and timezone, drafts a hold on all calendars, sends a Cal.com booking link with those 3 options to the requester. Confirms within 4 minutes.

Day in the Life

8:30am: scans the week, blocks 2x 90-min focus windows on the owner's calendar before clients can grab them

Throughout day: any new meeting request → checks 4-team availability via Cal.com event-types, returns 3 options that don't crash with focus blocks or PTO

5:00pm: emails owner the next-day agenda — meetings, prep needed, drive time between offsites, any back-to-back stacks that should be re-spaced

▶Technical specs

Runtime

python

Pattern

api-shim

Tier

medium

Setup Time

hours

Integrations

one-clickmanual setup

Cal.comGoogle CalendarMicrosoft Outlook CalendarSlackGmail

Additional Credentials

ANTHROPIC_API_KEYCALCOM_API_KEYGOOGLE_CALENDAR_OAUTH_REFRESH_TOKENMICROSOFT_GRAPH_OAUTH_REFRESH_TOKENSLACK_BOT_TOKEN

We connect these securely during setup. OAuth integrations above connect with one click — no manual token entry.

▶Open source info

Repository

calcom/cal.com

Stars

42,465

License

MIT

Last Commit

2026-05-12

Replace

Executive Assistant

$60,000/yr

AgentDepot · Solo plan

$99/month

Save $58,812/yr · 50.5x cheaper

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Free 15-min setup call · Agent live before you hang up

Also Replaces

×Calendly Teams $16/user/mo

×Reclaim.ai $18/user/mo

×Motion $34/user/mo

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