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AP Invoice Extractor
Replaces a $50k AP Specialist. Reads PDF invoices, pulls vendor/total/dates, queues to QBO.
The Problem
An SMB owner spends $50k/yr on an AP Specialist who opens vendor PDFs, types vendor name + invoice number + line totals into QuickBooks, files due dates. The work is 90% repeat data-entry on the same 30-50 vendors a month.
The Outcome
New PDF lands in /inbox or Drive folder → agent extracts vendor, invoice number, date, line items, total → drafts a bill in QuickBooks Online + flags any line that doesn't match vendor history. You approve in QBO; agent never posts on its own.
Day in the Life
1.
On Drive upload: parses PDF → pulls 11 fields (vendor, inv #, date, due, lines, totals) → writes draft bill to QBO
2.
Hourly: scans /inbox, batches 5-10 invoices, posts them as drafts with confidence score per field
3.
EOD: emails you 'today's queue: 12 drafts ready, 2 flagged for vendor mismatch' with approve-all link
Deploy Specs
Runtime
python
Pattern
native-agent
Tier
medium
Setup Time
hours
Required Env Vars
ANTHROPIC_API_KEYQBO_CLIENT_IDQBO_CLIENT_SECRETQBO_REFRESH_TOKENQBO_REALM_IDIntegrations
QuickBooks OnlineXeroGoogle DriveGmail
GitHub Source
Repository
invoice-x/invoice2data
Stars
2,143
License
MIT
Last Commit
2026-04-29
Replace
AP Specialist
$50,000/yr
AgentDepot
$299/month
Save $46,412/yr · 13.9x cheaper
14-day free trial · No credit card
Also Replaces
×Bill.com $45/mo
×Hubdoc $12/mo per user
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